Key Management Products in PRINCE2 and Project Delivery

Understanding the Role of Management Products in PRINCE2 Project Framework

One important management product is the Exception Report, which highlights any significant deviations from the project plan. Strategic Management Products are key documents and outputs used to control, direct, and manage projects or programmes effectively. When a deviation occurs, the project board uses the Exception Report to assess the situation and decide on corrective actions. This report ensures that problems are identified and addressed early, preventing them from derailing the project. It also provides a mechanism for escalating issues that cannot be resolved at the project team level. Agile Project Management handles exceptions through regular retrospectives and real-time adjustments to the sprint backlog.

PRINCE2 also places a strong emphasis on the Quality Register, which tracks quality assurance activities throughout the project. This register ensures that deliverables meet the required quality standards and client expectations. By maintaining a record of quality-related issues and actions taken, the project team can ensure continuous improvement throughout the project lifecycle. This focus on quality ensures that the project's outputs are fit for purpose and free of defects. Agile teams place a similar emphasis on quality through continuous testing and feedback loops.

The Change Control Strategy is another key product in PRINCE2, providing a structured approach to managing changes in project scope or deliverables. This product ensures that all changes are carefully considered, documented, and assessed for their impact on the project. By managing change effectively, the project team can avoid scope creep and ensure that the project stays within its original objectives. Agile Project Management handles change similarly, with a focus on flexible planning and prioritising changes during sprint reviews.

The End Project Report is one of the final management products in PRINCE2, used to assess the success of the project and document lessons learned. This report provides a comprehensive review of the project's achievements, challenges, and any areas for improvement. By reflecting on these lessons, the project team can refine their processes for future projects. This report also serves as a reference for stakeholders to assess the overall success of the project. Agile teams similarly hold retrospectives at the end of each sprint to reflect on their work and identify improvements.

The Communication Management Strategy is essential for ensuring that all stakeholders are informed and engaged throughout the project. This product defines how and when communication will occur, ensuring that all parties have the necessary information at every stage of the project. By maintaining clear and consistent communication, the project team can avoid misunderstandings and keep the project on track. Agile Project Management uses similar communication strategies, with daily standups and regular sprint reviews ensuring that all team members are aligned.